Purchasing & Suppliers for caterers.
Purchasing & Suppliers is built into Bhookly for caterers, alongside FBR and PRA filing at payment, bank card deals at checkout, and a business day that can start at 5 AM so sales after midnight stay in the same trading day.
What Purchasing & Suppliers does for your caterer.
- One step from delivery to books
- Receiving a purchase order updates stock, the item's cost and the supplier's bill together. If everything came, it is one button. If the delivery is short, Bhookly asks for a reason before it saves.
- No unapproved spending
- A storekeeper can raise an order, but it waits for the owner. You see what is being bought and from whom before any money is committed.
- Price rises caught at the door
- When a delivery costs 10% more than last time, Bhookly raises an alert. A report of supplier price changes and punctuality shows who is drifting up and who turns up late.
- Payables without accounting software
- A bill is drafted for each delivery and confirmed against the supplier's real invoice. Pay in full or in part, by cash or bank, and print a branded statement as a PDF.
- Market runs written once
- Record what was bought at the market, the price, who paid and a photo of the bill. Stock goes up and the money is recorded a single time, whichever pocket it came from.
- Consignment settled from real sales
- For goods a supplier places on your shelf, receiving creates no bill. Bhookly works out the payout from what was sold. One restaurant runs 22 such suppliers this way.
Built for how caterers actually run.
- Full Purchasing & Suppliers overview
Restaurant purchase orders and supplier management: approve orders, send them by WhatsApp, receive in one tap, track what you owe and catch price rises.
- Bhookly for caterers
Catering software from booking to final invoice.
- Bookings kept in a notebook and a WhatsApp thread, with no single version of the order.
- Deposits that land in the till and throw off the day's cash-up.
- Quantities worked out in someone's head, then a last-minute run to the market.
- The guest count changes two days before, and the kitchen cooks from the old number.
- Chafing dishes and serving trays that go to a venue and never come back.
- No idea whether last weekend's wedding made money.
More of what caterers run on
Catering Management for caterers
Take a catering booking, record the deposit, send it to the kitchen as a cooking plan in one tap, and close the event knowing what it really cost.
Kitchen Production Planning for caterers
Plan what the kitchen will cook, see every ingredient it needs, and move stock from store to kitchen by recorded request, with a name, a quantity and a time.
Recipe Costing for caterers
Recipe costing software for restaurants: see price, cost, profit and margin on every dish, with the food cost per plate worked out line by line.
Things people usually ask us.
Still have a question? Message us and we reply the same day.
Can I send purchase orders to suppliers on WhatsApp?
Yes. Bhookly sends an approved purchase order to the supplier by WhatsApp, or prints it as a slip. When the delivery arrives, one "Everything arrived" button updates stock, cost and the supplier's bill.
Can I stop staff from ordering stock without my approval?
Yes. In Bhookly, a purchase order raised by a storekeeper waits for the owner's approval before it can be sent. Returns to a supplier need a PIN as well.
How do I know when a supplier raises prices?
Bhookly alerts you when a delivery costs 10% more than the last time you bought the same item. A supplier price changes report shows the movement over time, next to a punctuality report for late deliveries.
Can I track how much I owe each supplier?
Yes. Bhookly's supplier directory shows what is owed to every supplier and whether it is settled, due in a number of days or late. Bills are drafted from deliveries, payments can be full or partial by cash or bank, and a branded statement prints as a PDF.
How does consignment stock work in a restaurant POS?
In Bhookly, receiving consignment goods creates no bill, and the supplier's payout is calculated from real sales. It suits a café selling cakes from a home baker: you pay for the slices that sold. One restaurant settles 22 consignment suppliers this way.
How do I record a cash purchase from the market?
Bhookly has one market buy entry: what was bought, the price, who paid and a photo of the bill. The payer can be till cash, petty cash, the buyer or the company account, and the money is written once so it is never double entered.
Does buying stock count as an expense on the day I buy it?
No. In Bhookly, stock becomes a cost when it sells, not when it is bought. One restaurant's day once showed a minus 78% margin only because a delivery landed, which is the error this rule removes.
I already owe suppliers money. Can I bring those balances in?
Yes. Bhookly records an opening balance for each supplier, the amount already owed on day one. Your paper ledger's history carries over and the first payment reduces the right figure.
Run purchasing & suppliers on Bhookly.
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